These Settlement Terms and Disclaimers apply to Kelevo TMS settlement, received-payment, invoice, document, email, OCR, and related workflows. They supplement theTerms of Service. If there is a conflict about settlement-specific functionality, these Settlement Terms control for that subject.
1. Kelevo TMS Is Software Only
Kelevo TMS is software. Kelevo TMS is not Customer's carrier, broker, dispatcher of record, factoring company, collection agency, payroll provider, accountant, tax preparer, settlement administrator, insurer, attorney, compliance consultant, payment transmitter, or employment advisor. Kelevo TMS does not book freight, arrange transportation, collect freight charges, transmit owner-operator pay, determine worker classification, or make compliance decisions for Customer.
2. Customer Controls Settlement Decisions
Settlement statements generated in Kelevo TMS are based on Customer Data, user settings, uploaded documents, received-payment records, load records, fee settings, deductions, manual edits, and workflow actions. Customer is solely responsible for reviewing, approving, issuing, sending, paying, voiding, revising, and retaining settlement statements.
Customer is responsible for determining payee eligibility, driver classification, lease terms, compensation method, gross amount, fee rate, flat fee, deduction, chargeback, adjustment, advance, escrow, reserve, insurance charge, fuel charge, equipment charge, payment timing, backup document, and recipient list.
3. Owner-Operator Settlement Scope
Kelevo TMS launch settlement workflow is designed for owner-operator settlement statements. Company-driver payroll, wage statements, withholding, employee benefits, paystubs, tax forms, wage-and-hour compliance, and payroll remittance are not provided by Kelevo TMS.
Customer must not use an owner-operator settlement statement as a substitute for payroll, tax forms, employment records, lease documents, accounting ledgers, or legal compliance review.
4. Rated Freight Bill And Backup Documents
For percentage-of-gross owner-operator compensation, federal truth-in-leasing rules may require the authorized carrier to provide the owner-operator, before or at settlement, a copy of the rated freight bill or equivalent documentation containing the same rated freight-bill information. Customer is responsible for determining when this requirement applies and for providing the required documentation.
Kelevo TMS may provide fields, document links, statement lines, gross-source references, and email workflows to help Customer organize settlement materials. Kelevo TMS does not verify that any document is the legally sufficient rated freight bill, that all required information is included, or that the statement satisfies Customer's lease or legal obligations.
5. Deductions, Chargebacks, And Adjustments
Customer is responsible for making sure every deduction, chargeback, fee, adjustment, insurance charge, escrow item, equipment charge, damage charge, fuel charge, advance, or other reduction is permitted by the applicable lease, law, and business agreement; is calculated correctly; is supported by required documentation; and is disclosed to the owner-operator when required.
Kelevo TMS does not determine whether a deduction is lawful, properly documented, timely, contractually authorized, or collectible.
6. Statement Review And Approval
Customer must review settlement statements before issuing, sending, marking paid, exporting, or relying on them. This includes checking payee identity, period dates, linked loads, gross amounts, invoice/payment source, rated freight bill reference, carrier fee, deductions, adjustments, net amount, notes, recipients, email address, accountant copies, and payment status.
An issued, sent, exported, or marked-paid statement may create business, legal, accounting, or recordkeeping consequences for Customer. Customer is responsible for corrections, replacements, voids, superseding statements, and communications to payees or accountants.
7. Email Delivery And Recipients
Kelevo TMS may send settlement statements or related documents to owner-operators, accountants, or additional recipients selected by Customer. Email delivery can fail, be blocked, be sent to an incorrect address, or be accessed by unintended recipients if Customer enters incorrect information.
Customer is responsible for confirming recipient addresses, authorization to send settlement materials, and successful delivery where required. Kelevo TMS email logs, delivery events, or status labels are operational aids and are not legal proof that a required document was received unless applicable law accepts them as such.
8. AI And OCR Limitations
OCR and AI-assisted extraction may misread names, addresses, rates, reference numbers, accessorials, invoice totals, dates, deductions, or other fields. Customer must review and correct extracted data before creating loads, invoices, payment records, settlement lines, or statements.
9. No Payment Transmission
Kelevo TMS may help Customer prepare and track settlement statements. Kelevo TMS does not transmit payments to owner-operators, hold funds for Customer, collect funds from brokers, guarantee broker payment, guarantee payee receipt, or reconcile Customer's bank accounts. Actual payment is Customer's responsibility and must be handled through Customer's chosen banking, payment, payroll, accounting, or other systems.
10. Compliance And Professional Advice
Customer is responsible for obtaining appropriate professional advice for transportation compliance, lease language, owner-operator compensation, tax treatment, employment classification, deductions, chargebacks, record retention, audit responses, and dispute handling. Kelevo TMS does not provide professional advice and does not guarantee a compliance outcome.
11. Record Retention And Legal Holds
Kelevo TMS may provide document retention, immutable statement, audit, or legal-hold features. These features are operational controls, not a complete legal records program. Customer is responsible for knowing what records must be kept, how long they must be kept, what format is acceptable, when a legal hold is required, and when deletion is permitted.
12. Contact
Questions about settlement workflows may be sent toinfo@kelevo.ai.